How much time are you spending looking at, reading and replying to emails? Do you get distracted by the offers your receiving, prompting you to waste valuable time surfing the internet?
In the book, 15 secrets successful people know about Time Management by Kevin Kruse, Kevin touches on the importance of a clean inbox and how to manage your time around this.
He adopts a system of touching his emails only once… he opens it, reads it and replies to it, touching the email only once. He then chooses to delete or achieve it. His success comes from his productivity and effective time management.
How many times do you check your email? Then go through your email again to find the email you did not reply to the first time. Not to mention the amount of times you may have overlooked important emails or email that should have been addressed immediately.
By touching the email only once, you are being highly productive. We suggest you schedule time to check your emails daily (not all day long). Pick a time (maybe 10am and 2pm) daily to check your email. Open, read and reply to each email, touching it only once. Then delete or archive it. This keeps a clean, well organized email account, and systemizes your time effectively.
Kevin also talks about the time we waste looking at emails that are flooding our inbox and may not be serving us in a productive way. The newsletters we subscribe (or are voluntarily subscribed) to that flood our inbox, sometimes we get 2-3 of these emails daily that impulse us to buy something we may not need or surf the internet for great deals. Kevin suggests unsubscribing to these newsletters (unless you are finding value in them and they are helping you achieve your goals). By doing this you are reducing the number of emails you are receiving, leaving only the emails that are serving you and your business well.
After reading Kevin’s book, I adopted these systems into my business and have found myself to be much more productive and efficient with how I am managing my time, helping me to better serve my clients, which is freeing up more time for me to spend on my business and with my family.
Here’s to wishing you a happy and healthy work life balance!